Certificate of Conduct | Justis (2023)

A certificate of conduct (Verklaring Omtrent het Gedrag, VOG) is a document by which the Dutch Minister of Legal Protection declares that the applicant has not been convicted for any crime relevant to the performance of his or her duties.

For example, a taxi driver who has been convicted several times of drunken driving, or an accountant convicted of fraud are unlikely to be issued with a certificate. Obviously, an accountant who has been convicted of drunken driving may well be granted a certificate.

After applying for a certificate of conduct Justis consults the Criminal Records System (JDS). The Criminal Records System contains data relating to criminal offences and their outcomes, ranging from custodial sentences to payment in lieu of prosecution or the dropping of charges. Justis may also consult police files and ask the Public Prosecution Service and the probation service for information. All such information is studied and evaluated as a whole.

Applying for a certificate of conduct when you’re not registered in the Municipal Personal Record Database (BRP)

If you are not registered in the BRP, you should apply directly to Justis for your certificate. Only when you’re not registered in a Dutch municipality, you can submit your application directly to the COVOG department. In that case, you will have to submit your complete application to:vog.np.rni@justis.nl(size must not exceed 10MB). Use the file: Application form Certficiate of Conduct (VOG) non-residents.

How to complete your application:

You can only attachoneapplication per e-mail in aPDF file.

Please send us the following documents:

  • A completed application form (all 4 pages in PDF);
  • A copy of your valid passport or ID;
  • A proof of the payment of the fee, which is €41,35 (exempt from VAT);
  • When someone else is submitting your application on behalf of you, you will need to attach a completely filled in and signed authorization form. In addition, the authorized person will need to attach a copy of their valid ID-card or passport.

When the interested party is not able to fill in and sign section 2 of the application form, you will have to provide a document demonstrating your actual need for a certificate of conduct (a letter, an e-mail or content from a specific web page, for example). Subsequently, you can fill in the form sections 2.1, 2.2 and section 2.4A OR section 2.4B yourself. Without the name of the organization, the purpose of the application and the applicable screening aspects OR one screening profile, your application will be put on hold. In that case, we will ask you to provide us with the missing information.

You will need to pay the processing fee directly to Justis before submitting the application.

The address of our bank:

ING Bank N.V.
Foreign Operations
PO Box 1800
1000 BV AMSTERDAM

Our bank account number:

IBAN-code NL31 INGB 0705005453
BIC-code (swift code) INGBNL2A

Made payable to Min. van Justitie en Veiligheid 605/JUSTIS COVOG
Turfmarkt 147
2511 DP DEN HAAG

(Video) Step by Step getting a Certificate of Good Conduct or Relief Pt. 1

Payment description:

Applicant’s full name

Please note that when you make an (international) direct deposit, all additional costs charged by your bank, will be for your account. Your application can only be processed when Justis has received the full amount of €41,35. Payments done via money transfer agencies will not be accepted.

Processing time

A decision will be taken within 4 to 8 weeks of receipt of your application.

Objection and review

If Justis intends to refuse your Certificate of Conduct, you will first receive written intention stating the reasons for refusal. You are allowed to let Justis know your view with regard to the reasons for refusal. If you wish to inspect your criminal record, you should write to the Central Criminal Records Office (Justitiële Informatiedienst, Postbus 337, 7600 AH Almelo), enclosing a copy of your identity document. A fee is payable for this service. You can also see your criminal record at the nearest district court (rechtbank) but you are not allowed to make copies.

If your application for a certificate of conduct is refused, you can object in accordance with the General Administrative Law Act (Algemene wet bestuursrecht).

Documents

Document

Application form Certificate of Conduct (VOG).pdf 309.68 KB PDF Document 01-06-2022
(Video) How to make good conduct certificate (Führungszeugnis) in Germany & upgrading in setup | Vlog - 043

Document

Application form Certificate of Conduct (VOG) non-residents.pdf 347.31 KB PDF Document 01-11-2022

Document

Authorisation form Certificate of Conduct (VOG).pdf 221.8 KB PDF Document 01-06-2022
(Video) HOW TO APPLY FOR A GOOD CONDUCT CERTIFICATE OF KENYA

Frequently asked questions

Where can I apply for a certificate of conduct when I’m not registered in the Municipal Personal Record Database (BRP)?

If you are not registered in the BRP, you should apply directly to Justis for your certificate.

Only when you’re not registered in a Dutch municipality, you can submit your application directly to the COVOG department.

In that case, you will have to submit your complete application to:vog.np.rni@justis.nl(size must not exceed 10MB).

How to complete your application:

You can only attachoneapplication per e-mail in aPDF file.

Please send us the following documents:

  • A completed application form (all 4 pages in PDF);
  • A copy of your valid passport or ID. Justis accepts the following documents as proof of identity:international passport, Dutch identity card, identity card or passport from an EEA country or a Dutch alien’s identity card;
  • A proof of the payment of the fee, which is €41,35;
  • When someone else is submitting your application on behalf of you, you will need to attach a completely filled in and signed authorization form. In addition, the authorized person will need to attach a copy of their valid ID-card or passport.

When the interested party is not able to fill in and sign section 2 of the application form, you will have to provide a document demonstrating your actual need for a certificate of conduct (a letter, an e-mail or content from a specific web page, for example). Subsequently, you can fill in the form sections 2.1, 2.2 and section 2.4A OR section 2.4B yourself. Without the name of the organization, the purpose of the application and the applicable screening aspects OR one screening profile, your application will be put on hold. In that case, we will ask you to provide us with the missing information.

You will need to pay the processing fee before submitting the application.

The address of our bank:

ING Bank N.V.
Foreign Operations
PO Box 1800
1000 BV AMSTERDAM

Our bank account number:

IBAN-code NL31 INGB 0705005453
BIC-code (swift code) INGBNL2A

Made payable to Min. van Justitie en Veiligheid 605/JUSTIS COVOG
Turfmarkt 147
2511 DP DEN HAAG

(Video) HOW TO APPLY FOR THE CERTIFICATE OF GOOD CONDUCT

Payment description:

Applicant’s full name

Please note that when you make an (international) direct deposit, all additional costs charged by your bank, will be for your account. Your application can only be processed when Justis has received the full amount of €41,35. Payments done via money transfer agencies will not be accepted.

Document

Application form Certificate of Conduct (VOG) non-residents.pdf 347.31 KB PDF Document 01-11-2022

Document

Authorisation form Certificate of Conduct (VOG).pdf 221.8 KB PDF Document 01-06-2022
How long does it take to decide on an application?

A decision will be taken within 4 to 8 weeks of receipt of your application. Please contact Justis if you have any queries regarding the progress of your application.

How do I know why my application was refused?

If Justis intends to refuse your Certificate of Conduct, you will first receive written intention stating the reasons for refusal. You are allowed to let Justis know your view with regard to the reasons for refusal. If you wish to inspect your criminal record, you should write to the Central Criminal Records Office (Justitiële Informatiedienst, Postbus 337, 7600 AH Almelo), enclosing a copy of your identity document. A fee is payable for this service. You can also see your criminal record at the nearest district court (rechtbank) but you are not allowed to make copies.

Any questions?

Contact Justis if you have any questions, comments or suggestions.

+31 (0) 88 - 998 22 00 (choose option 1)

(Video) KEAM 2021 Documents || Conduct Certificate

More ways to contact us

FAQs

How do I get a certificate of good conduct in New York? ›

To apply for a certificate, visit the Certificate of Conduct and Non-Criminal Fingerprint section at One Police Plaza in lower Manhattan. The office is open Monday through Friday, 7 AM to 3 PM. Processing hours are 7 AM to 2 PM. You must submit a $50 money order or certified check with your application.

What is a proof of conduct? ›

A certificate of conduct (verklaring omtrent gedrag) is a document showing that your past conduct forms no obstacle to your performing a specific task or job.

How do I get a certificate of good conduct from USA? ›

Go to your local police department where you reside or last resided in the United States, request that the police conduct a local or state criminal records search and provide you with a document reflecting that there is no history of a criminal record.

What is declaration of conduct? ›

A Certificate of Good Behaviour (Verklaring Omtrent het Gedrag, VOG) is a statement that shows that your behaviour does not constitute an objection to holding a particular position. A VOG may be necessary in various cases, for example to obtain a new job.

What is certificate of good conduct for? ›

Good Conduct Certificate explained

Good conduct certificate is a certificate issued by the country of origin of an expat who is coming to the UAE on a work visa. If he/she had been residing in any other country than his/her home country, the expat needs to produce the certificate from that country.

How can I get a certificate of good conduct fast? ›

  1. Login to ecitizen – DCI Portal;
  2. Apply for a Police Clearance Certificate.
  3. Print 2 copies of the invoice and one copy of Form C24 (Form for fingerprints) and present to the DCI offices or your nearest Huduma Centre for fingerprint processing.
  4. Check ecitizen portal for the certificate in 2-4 weeks.

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